johnwarui

PROCUREMENT PLAN FOR RICE AND EXERCISE BOOKS Stage Activity Responsible Person/Committee Details/Remarks 1. Needs Identification Determine quantity and quality of rice and exercise books required for the school term/year. School Headteacher, Teachers, Storekeeper - Rice for school feeding program (e.g., 20 bags @ 50kg each). - Exercise books for pupils (e.g., 200 dozens of 200-page books). 2. Preparation of Procurement Requirements Prepare item specifications and procurement request. Procurement Committee - Rice: 50kg bags, Grade 1, long grain, dry, free from impurities. - Exercise books: 200 pages, ruled, strong cover, A5 size. 3. Budgeting Check availability of funds in school budget. School Accountant, Headteacher Ensure items are captured in the school annual budget under feeding program and instructional materials. 4. Procurement Method Selection Decide method of procurement based on value. Procurement Committee - Competitive quotation from at le...